Ohio State University Extension http://agsafety.osu.edu

Agricultural Safety and Health Program

Ohio State University Extension

Building Emergency Action Plans (BEAP) & CFAES Crisis Communication Plan

Building Emergency Action Plans (BEAP)
OSU Environmental Health and Safety in collaboration with University Public Safety developed this Building Emergency Action Plan (BEAP) to assist with emergency responses.  This plan is designed to address emergency concerns and to use as a resource to provide important information and assist in the safe evacuation of campus facilities. This plan is managed and coordinated through the Office of Public Safety, Emergency Management and Fire Prevention with the assistance of Environmental Health and Safety.
Building Coordinators for each CFAES bulding are responsible for maintaining a current BEAP. Assistance with reviewing and updating the CFAES Building Emergency Action Plans will be provided by contacting the CFAES Safety and Health Coordinator. The BEAP Template is intended for use by departments that occupy university facilities and should be completed as a building plan including all departments and areas of the building in the planning and implementation process. The BEAP Template was created to include information for all departments to use during emergencies; however, some departments may choose to remove certain sections or add information based on their individual departmental needs.

OSU Employee On-line BEAP Training
OSU Environmental Health and Safety has established a training program that can be accessed via  their website. (www.ehs.osu.edu)
To start the Building Emergency Action Plan Training (OSU employees / students):
2) Click on “EHS Online Login Page” link.

3) Sign in using your osu.edu login (last name.###).  Once you have signed in a new web page should pop up.

4) Click on “EHS Online Training.”
5) You will see a Program Listing bar with a drop down menu labeled “Area” under it.

6) Click on the“Area” drop down menu (under the “Program Listing” bar), and choose the “Occupational Safety and Health” tab. Another drop down menu labeled “Program” will appear next to the one labeled “Area”.

7) Click on the“Program” drop down menu (also under the Program Listing bar) and choose “Building Emergency Action Plan (BEAP)” tab.
8) Click on “Begin Training Program” in the lower left part of the box to start the training.
9) At the end of the on-line training you will be prompted to take the quiz.
Note: This training may also be conducted in a classroom group setting to emphasize building specific procedures. Contact the OSU CFAES Safety and Health Coordinator to schedule a training session for your building or staff. For buildings with fewer than 10 employees the Building Emergency Action Plan training may simply be a verbalized reveiw of the plan with employees.
CFAES Crisis Communication Plan
The underlying principle in any crisis, including emergencies and disasters, is to responsibly communicate relevant information to key audiences without irresponsibly over-reassuring them about the nature or consequences of the situation. Effective communications strategies, both internal and external, are key to successful crisis management.  The CFAES Crisis Communication Plan provides procedures for notifying appropriate personnel in the event of a crisis, emergency or disaster situation and outlines policies to determine messages for internal and external audiences. The plan includes:
  • General Crisis Response Procedures
  • Crisis Response Team Composition
  • Sample Initial Statements
The Crisis Communication Plan is reviewed and updated every six months, in April and October of each year.
CFAES Crisis Communication Plan (click to download PDF)
If you have any questions, please contact Kent McGuire (CFAES Safety and Health Coordinator) at mcguire.225@osu.edu or (614) 292-0588.
BEAPs are coordinated through Public Safety, Emergency Management and Fire Prevention. Contact Bob Armstrong at armstrong.349@osu.edu or (614) 247-4276 for additional information or assistance completing a BEAP.
CFAES Crisis Communication Plan is coordinated through CFAES Communications and Technology.  Contact Martha Filipic at filipic.3@osu.edu or (614) 292-9833 for more information.
Reviewed / Updated: 1/17/17 K. McGuire